MISSION MEDIA LIMITED PRIVACY NOTICE:
APPLICANTS
1.
WHAT IS THE PURPOSE OF THIS
DOCUMENT?
Mission Media Limited (ÒMissionÓ) is a
"data controller". This means that we are responsible for deciding
how we hold and use personal information about you. This Privacy Notice applies to you if you
are applying for work with Mission (whether as an employee, worker or
contractor). It makes you aware of how and why your personal data will be used,
namely for the purposes of the recruitment exercise, and how long it will
usually be retained for. It provides you with certain information that must be
provided under the General Data Protection Regulation (GDPR).
Personal
data
means any information about an individual from which that person can be
identified. It does not include data where the identity has been removed
(anonymous data).
We will comply with data protection law
and principles, which means that your personal data will be:
á
Used lawfully, fairly and in a transparent way.
á
Collected only for valid purposes that we have
clearly explained to you and not used in any way that is incompatible with
those purposes.
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Relevant to the purposes we have told you about
and limited only to those purposes.
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Accurate and kept up to date.
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Kept only as long as necessary for the purposes
we have told you about.
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Kept securely.
3.
THE
KIND OF INFORMATION WE HOLD ABOUT YOU
In connection with your application for
work with us, we will collect, store, and use the following categories of
information about you:
á
The information you have provided to us in your
curriculum vitae and covering letter.
á
Any information you provide to us during
interview or the recruitment process generally.
We may also collect, store and use
information about your race or ethnicity, which will be considered a
"special category" of more sensitive personal data:
4.
HOW
IS YOUR PERSONAL INFORMATION COLLECTED?
We collect personal information about
candidates from the following sources:
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You, the candidate.
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If applicable, a recruitment agency, from which we
collect categories of data which you have shared with them.
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Your named referees.
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Publicly accessible sources, including LinkedIn
or other social media sites.
5.
HOW
WE WILL USE INFORMATION ABOUT YOU
We will use the
personal data we collect about you to:
á
Assess your skills, qualifications, and suitability
for the work or role.
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Carry out reference checks, where applicable.
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Communicate with you about the recruitment
process.
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Keep records related to our hiring processes.
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Comply with legal or regulatory requirements.
We also need to
process your personal data to decide whether to enter into a contract with you.
6.
IF YOU FAIL TO PROVIDE
PERSONAL INFORMATION
If you fail to provide information when
requested, which is necessary for us to consider your application (such as
evidence of qualifications or work history), we will not be able to process
your application successfully.
7.
HOW
WE USE PARTICULARLY SENSITIVE PERSONAL INFORMATION
We may use your particularly sensitive personal
data in the following ways:
á
We may use any information provided by you about
your disability status to consider whether we need to provide appropriate
adjustments during the recruitment process.
á
We may use information about your race or national
or ethnic origin, to ensure meaningful equal opportunity monitoring and
reporting.
8.
INFORMATION ABOUT CRIMINAL CONVICTIONS
We do not envisage that we will process
information about criminal convictions.
You will not be subject to decisions that
will have a significant impact on you based solely on automated
decision-making.
Why
might you share my personal data with third parties?
We may share your personal data with selected
individuals at our group company, Mission Culture LLC in USA, for the purposes of
processing your application.
Mission Culture LLC is committed to protecting your personal data in
line with our policies and is subject to contractual obligations to take
appropriate security measures. We only permit such individuals at Mission
Culture LLC to view and process your personal data for specified purposes and
in accordance with our instructions.
We have put in place appropriate security
measures to prevent your personal data from being accidentally lost, used or
accessed in an unauthorised way, altered or disclosed. In addition, we limit
access to your personal data to those employees, agents, contractors of
Mission, and those at Mission Culture LLC, who have a business need-to-know.
They will only process your personal data on our instructions and they are
subject to a duty of confidentiality.
We have put in place procedures to deal
with any suspected data security breach and will notify you and any applicable
regulator of a suspected breach where we are legally required to do so.
How
long will you use my information for?
We will retain your personal data for a
period of 6 (six) months from receiving your application.
However, if we invite you to interview,
we will retain your personal data for a period of 6 (six) months after we have
communicated to you our decision about whether to appoint you to the role.
We retain your personal data for the
above periods so that we can show, in the event of a legal claim, that we have
not discriminated against candidates on prohibited grounds and that we have
conducted the recruitment exercise in a fair and transparent way. After this
period, we will securely destroy your personal information in accordance applicable
laws and regulations.
If we wish to retain your personal
information on file, on the basis that a further opportunity may arise in
future and we may wish to consider you for that, we will write to you separately,
seeking your explicit consent to retain your personal information for a fixed
period on that basis.
13.
RIGHTS
OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION
Your
rights in connection with personal information
Under certain circumstances, by law you
have the right to:
á
Request access
to your personal data (commonly known as a "data subject access
request"). This enables you to receive a copy of the personal data we hold
about you and to check that we are lawfully processing it.
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Request
correction of the personal data that we hold about you. This enables
you to have any incomplete or inaccurate information we hold about you
corrected.
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Request erasure
of your personal data. This enables you to ask us to delete or remove
personal data where there is no good reason for us continuing to process it.
You also have the right to ask us to delete or remove your personal data where
you have exercised your right to object to processing (see below).
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Object to
processing of your personal data. Where we are relying on a legitimate
interest (or those of a third party) and there is something about your
particular situation which makes you want to object to processing on this
ground.
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Request the
restriction of processing of your personal data. This enables
you to ask us to suspend the processing of personal data about you, for example
if you want us to establish its accuracy or the reason for processing it.
á
Request the
transfer of your personal data to another party.
If you want to review, verify, correct or
request erasure of your personal information, object to the processing of your
personal data, or request that we transfer a copy of your personal information
to another party, please contact [email protected] in writing.
When you submitted your application to
Mission, you provided consent to us processing your personal data for the
purposes of the recruitment exercise. You have the right to withdraw your
consent for processing for that purpose at any time. To withdraw your consent,
please contact [email protected]. Once we have received notification
that you have withdrawn your consent, we will no longer process your
application and, subject to our retention policy, we will dispose of your personal
data securely.